Importance of cover letter

Is the Cover Letter important?

Yes, the customized cover letter is becoming an important part of the job application or career progression process for several reasons:

  • Employers or Companies on their websites and in job advertisements request a cover letter.
  • A cover letter allows us to add information that cannot be included in a resume, such as your motivation for applying for the position and why you are best for the job in a conservative tone.
  • Impress employers and demonstrate your suitability for the targeted role.
  • When you are reaching a person directly for a job.

Whenever we start a career or look for a new job we should have updated and ATS-friendly, professional marketing documents such as Resume, Cover Letter, and LinkedIn. Experts and recommend having a winning Cover Letter to set yourself apart from the rest of the competition.

How we can be hired just because of a Cover Letter?

There are many cases in which cover letters can help us in securing a dream job.

  • Sometimes your Resume doesn’t convey your core skills, qualifications, experiences, and abilities properly. In this case, a professional cover letter aligned with the requirements of the targeted position can do the job.
  • The cover letter along with the Resume shows that you are investing your time, energy, and money to demonstrate how much you are interested in the posted job and how much you need a job.
  • According to a survey of various career-related companies, the cover letters make a strong impression whether you are targeting full-time, part-time, or an internship job.

Considering the importance of cover letters, ProResumes experts are delivering thorough guidance on writing cover letters for each job per specific industry practices and standards.

In the below-listed content, you will find thorough guidance on how to write a cover letter for a receptionist job.

Which things are important to highlight in the cover letter?

  • The targeted job name: It is compulsory to enlist the job title and information about how you came to know about the job opening. Explain this in the very first line or paragraph of the cover letter.
  • Your qualifications, experiences, skills, and abilities: Mention how your skills, education, expertise, abilities, and experiences make you a perfect match for the opening job.
  • Your enthusiasm, interest, efforts, and achievements: Convey your excitement about the opportunity to work for the company and what will you bring to the role you are applying for.
  • Your unique abilities, skillset, value proposition, services, and approaches: Highlight all the items that set you apart from other candidates and why you are the best fit for the job.
  • Your understanding of the company and its culture: Enlist that you have done thorough research on the company and understand its mission, values, and goals.
  • Your next steps and ambitions with the company after hiring: Express your enthusiasm and goals to update HR before an interview. This will surely increase your chances of section.

The wait is over and now we are going to learn how to write a cover letter for a receptionist job.

Before writing any career document we should have full awareness of our background and targeted job requirements. We should properly break our core skills, experiences, and qualifications aligned with posted job requirements. Mentioning irrelevant experiences and expertise will just waste the HR time and your application will be rejected in the first instance.

What is a Receptionist?

An administrative professional working or acting as the first point of contact for an organization. He/she will be receiving and responding to phone calls, greeting and guiding visitors, handling inquiries, processing customers’ requests to the appropriate department or individual, and contributing to various administrative tasks. The first impression of any organization is receptionist whose primary goal is to develop and maintain a positive image of the organization for all stakeholders. Further, receptionists can organize and manage various locations of departments, offices, and employees.

Top Skills to Add in Receptionist Cover Letter & Resume:

  • Customer or Guest Management
  • Email & Phone Call Management
  • 1-to-1 or Group Conversations
  • Request and Compliant Administration
  • Effective Communication
  • Time Management
  • Relationship Building
  • Issue & Problem Resolution
  • Relationship Building skills
  • Team Collaboration

Examples of Receptionist Cover Letter​

Receptionist Cover Letter Example

Additional Cover Letter Tips

  • Broad Brush vs Narrow Brush

    • Each letter should include a section (usually the second paragraph) that describes the overall scope of the client’s career. (Broad brush)
    • The bullets should provide specific, detailed examples of their directly related skills and/or accomplishments in sentence form. (Narrow brush)
    • When listing accomplishments, portray the client as an achiever; choose examples that present outcomes with real numbers and other hard facts.
    • If a client lacks examples that link actions to quantifiable results, select highlights that reflect leadership, refined technical skill, or special recognition.

Special Cases

The formats for letters to accompany academic CVs are a little longer and include placeholders for the client to include a personal statement, summary of interest, or other content that is common within academic and research letters. Some fields (like lawyers) do not favor bullets in the letter. In these cases, the narrow brush should be presented in paragraph form.

Cover Letter Bullets

All bulleted content should complete a thought (ideally the one started by the lead into the bullets) and be properly punctuated (end in a period).  Personal pronouns are fine but be sure to vary the sentence structure (don’t start every bullet with “I”).

  • Like resume content, cover letter bullets should include at least two points of paragraph spacing to ensure optimized readability.
  • Content in these inclusions should not be verbatim resume content. Each bullet should be reworded from the resume to ensure the client is gaining added value with their supporting document.
  • Bulleted statements should correspond with the content developed in the resume document. Figures, achievements, or other experiences exemplified in this section should also be present within the resume content.
  • Bullets should be developed on the first draft; this section can consist of achievements, measurable results, and/or ongoing duties from the client’s experience. If you lack sufficient information to develop bullets for the first draft, please reach out to the editorial team via Order Support.

Personal Touches

In addition to developing a cover letter that incorporates specifics on the client’s professional history, soft skills, and desired career path, other details can be used to personalize these documents. Feel free to tweak this language as needed. Here are some examples of details that can be added to customize a client’s cover letter:

  • Relocation: It can be added as “I am available to travel and relocate in your service”. Furthermore, we can enlist in this way as well: “As a newcomer to the [area name] area, I am seeking to apply my professional skills within the local [field/industry]
  • Employment Gap or formal leaves: When you return after an absence from the workforce: “Having taken some time to (insert reason), I am excited at the prospect of a long-term association with a company like yours where my (types of skills) can make a lasting impact.”
  • If the targeted company or a job posting asks about Covide vaccination status (and the client is comfortable sharing this info): “In addition, I’d like to share that I am fully vaccinated against COVID-19, and I am prepared to comply with your company’s masking, distancing, and other safety practices.”


An optimized cover letter can enhance your chances of landing a receptionist job or any other job. By personalizing your cover letter, highlighting your relevant skills, qualifications, and experiences aligned with targeted company interests, as well as expressing genuine enthusiasm for the position and company, you’ll set yourself apart as a candidate who is not only qualified but also genuinely passionate about contributing to the organization’s success.

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