Write a message to a hiring manager and impress them (with Examples)
With the advancement in the recruiting process and job acquisition through modern outreach methods, getting hired is more competitive than ever. Job seekers use various online platforms and even social networking sites to find recruiters and directly reach out to them.
This approach to job search and acquisition has led to more work opportunities, like freelancing or remote options. Simultaneously, the more people become aware of these methods, the more difficult it is for recruiters to hire people.
This article will discuss how and why you should write a message to a hiring manager. Not only this, but we will also share templates to help you write one easily, along with things to avoid. Let’s jump in and learn how to impress a recruiter.
What are the prerequisites for contacting a hiring manager?
If you want to write an impressive message to a hiring manager, then you must follow these pre-writing steps:
Find the right person
You cannot write an effective message without knowing the recipient. Start researching the company and the hiring manager before writing your message. The target audience research will help you craft a message that hits their pain point and gets your desired outcome.
Find the right medium to deliver your message
Once you’re done with your research, decide on the medium of your communication with a recruiter. Do you want to contact them through a social networking site like LinkedIn, or do you want to send an email?
You can use your research to find out their contact details, like social media handles and email addresses.
You can’t directly send a message to a hiring manager on LinkedIn without connecting with them. However, if you can’t wait for them to accept your request, reach out to them through a LinkedIn Premium InMail.
Why should you write a message to a hiring manager?
You can write a message to a hiring manager for various reasons. However, some of the crucial ones are:
- Getting unknown career opportunities: Most of the time, your target companies have vacancies that aren’t publicly posted. Sending a message to a hiring manager can help you get an opportunity if your skill set matches the vacant role.
- Show passion and enthusiasm: Contacting a hiring manager after submitting your job application can help you show enthusiasm and interest in the job.
- Expanding your professional network: Sending an email or message directly to a hiring manager can help you develop a good connection. Even if you don’t get hired, having a recruiter in your network can help you with future career opportunities.
- Staying ahead of an Applicant Tracking System (ATS): The majority of recruiters make use of ATS software to scan resumes with industry-specific keywords. By directly reaching out to a recruiter after submitting a resume, you can avoid an inefficient ATS scan.
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Tips to write a message that gets you hired
Here are some tips to write a message to a hiring manager:
- Use your research to write a personalized message or email.
- Highlight your value proposition by adding relevant skills, achievements and years of experience.
- Emphasize your interest in the job and the company.
- Use conciseness in your writing.
- Add a clear Call-to-Action (CTA).
- Attach your job application or portfolio.
How to write a message to a hiring manager (Templates)
Writing a message to a hiring manager isn’t a piece of cake. However, you can check out these easy-to-use templates to get started:
Short message to a recruiter sample
You can use this message template to contact a recruiter on LinkedIn or other social networking platforms.
Hi [mention hiring manager’s name], I applied for [mention the applied position] at [mention company name]. I’m interested in working with [mention company name] because of [mention X factor or your value proposition]. I’m experienced with [mention your skills] and would love to add value to [mention company name] by achieving [company goals]. If you’re interested in the collaboration, kindly give me a call.
Template to write an impressive email or message to a hiring manager
You can use the following message or email template to stress your skills and quantifiable achievements.
Dear [mention HR name],
I’m writing this to express my desire to work with [mention company name] as a [mention role]. With a [mention skills and years of expertise] experience in [mention profession], I’m confident in adding value to your organization.
I’ve used [mention skill 1] and [mention skill 2] to contribute to [mention achievement 1] & [mention achievement 2] for [mention previous company/employer].
I’m thankful for the time you took to go through my application. Moreover, I’m looking forward to a smooth and valuable collaboration.
Thank you in advance.
Sincerely,
[mention your name].
Don’t make these mistakes while writing a message to a hiring manager
We’ve discussed everything about writing an impressive letter to get hired or speed up the job search process. However, there are things that we should avoid while writing one, such as:
- Avoid writing generic messages. Use your research on the company and hiring manager to address your message.
- Avoid any grammatical or spelling errors in your message. Always proofread your message.
- Avoid being vague in your message. Be clear about your objectives before writing your message.
- Avoid writing lengthy paragraphs in your message. Make it short and easy to read.
- Avoid being too overconfident while writing your message. Use a humble writing approach.
- Avoid attaching irrelevant files or projects to your message or email.
- Avoid using an authoritative tone in your message.
Should I send a message to the hiring manager?
Yes, you should send a message to a hiring manager, according to a recruiter, Eliot Axelrod, on Quora.
He was of the view that directly messaging a recruiter brings in advantages like:
- Asking for his referral
- Speed up your job process
- Building effective network/connections
These are some benefits of contacting a hiring manager before or after applying for a position in the target company.
Are you going to avail the opportunity by reaching out to a recruiter?
Frequently Asked Questions
Q. Can I message a hiring manager directly?
Yes, you can reach out to a recruiter or message them directly on any medium like email or LinkedIn. It’s a beneficial method to aid your job search process or to get hired after an interview screening process.
Q. What are the three purposes of writing a message to a hiring manager?
You can write a message to a hiring manager for three main purposes, such as:
- Cold message: The outreach method you can use before sending a job application.
- Follow-Up message: You can send this message after submitting your resume.
- Connection-building message: You can use the LinkedIn platform to get connected with a recruiter through a networking message.
Q. What are the advantages of reaching out to a hiring manager?
The advantages of contacting a hiring manager are:
- You can speed up your job search process.
- You can get various advantages in terms of career opportunities by networking with a hiring manager.